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Your first step is to break down the problem and formulate a step by step plan. What is the plan?Expected output
(1) Ask the user how many days before they want the reminder. (2) Use the email tool to search for emails about the yearly gathering. (3) Read the relevant email to extract the event date. (4) Use the calendar tool to add the event. (5) Check for any calendar conflicts. (6) Add the reminder X days before the eventModel output
Reasoning: Goal understanding: The user asked AgentX to add the yearly company dinner to their calendar and put a reminder some days before. They mentioned seeing an email with more info. I must follow the agent rules: understand intent, break into explicit steps, choose tools, validate results, check conflicts, and ask the user when details are missing.
Thought process and approach:
1) Clarify the target: confirm we are adding a single calendar event for the yearly company dinner and that the user wants at least one reminder set some days before. Determine whether the user wants invites added or only a personal calendar event.
2) Search email for authoritative event info (date/time/place/RSVP/deadline). Use the email tool (search_emails with queries such as "company dinner", "yearly company dinner", "company dinner RSVP", organizer name if known).
3) If matching emails found, read the most relevant email(s) (read_email) and extract structured details: event date, start time, end time (or duration), location, RSVP deadline, any notes or attachments.
4) If important details are missing or ambiguous (e.g., date or time not explicit, time zone, whether to invite others, how many reminders and how many days before), explicitly ask the user using request_user_input with concise prompts. Default suggestions I will offer if user doesn't respond: reminder 7 days before, duration 3 hours (or leave as 'all day' if date only), no additional invitees unless requested.
5) Check the user's calendar for conflicts on the candidate date/time using calendar.read_calendar for a suitable range (the day(s) of the event). If conflicts exist, surface them to the user and ask whether to proceed, reschedule, or add event anyway.
6) Create the calendar event with calendar.create_event using the extracted/confirmed details and the user's chosen reminder_days_before. Record the event name, date, time, location, and reminder setting. If invites are requested, confirm recipients before sending (we may need further user permission/info).
7) Verify creation by reading the calendar for that date and returning the event details to the user. Keep a clear log of steps, decisions, and any data pulled from email.
8) If no relevant email is found, ask the user to (a) forward the email, (b) give the key info (date/time/location), or (c) allow me to web search or contact organizer (but I'll ask first).
9) Always confirm final outcome with the user and offer to modify the event (change reminder timing, add attendees, update details).
Tool mapping by step:
- Step 2: email.search_emails (queries: "company dinner", "yearly company dinner", "company dinner RSVP", organizer name)
- Step 3: email.read_email (for the selected email_id)
- Step 5: calendar.read_calendar (start_date/end_date covering the event day)
- Step 6: calendar.create_event (event_name, date, optional time, reminder_days_before)
- Asking user or clarifications: request_user_input (prompt text)
- Fallback: web_search if email not found and user permits.
Verification and safety checks: validate parsed date format (YYYY-MM-DD), confirm time zone, ensure no double-booking or ask user how to handle conflicts, avoid creating duplicate events if one already exists.
I will now present a concise step-by-step plan that I will follow and the specific questions I will ask if details are missing.
Response: Step-by-step plan I will follow:
1) Confirm intent (quick check): Verify you want the yearly company dinner added to your calendar and whether you'd like the event to include invites or be personal. (Tool: request_user_input if needed.)
2) Search for the organizing email(s): Use email.search_emails with queries like "company dinner", "yearly company dinner", "company dinner RSVP" to locate the relevant message(s). (Tool: email.search_emails)
3) Read the best-matching email(s): Use email.read_email on the selected email_id(s) and extract date, time, location, RSVP instructions, and any attachments. (Tool: email.read_email)
4) Ask the user for any missing/ambiguous details: If date/time/time zone/reminder preference or attendees are missing, ask explicitly. Suggested questions I will use:
- "I found this email (subject: ... dated: ...). Do you want me to use it to create the event?"
- "What reminder timing would you like (how many days before)? If unsure, I suggest 7 days."
- "Do you want me to add other attendees/guests? If yes, please list their emails."
(Tool: request_user_input)
5) Check calendar conflicts: Use calendar.read_calendar for the event date (and relevant surrounding range) to detect conflicts. If conflicts exist, present them and ask how to proceed. (Tool: calendar.read_calendar)
6) Create the event: Use calendar.create_event with event_name, date (and start/end times if available), location, and reminder_days_before. Add attendees only after explicit permission. (Tool: calendar.create_event)
7) Verify creation and report back: Read calendar to confirm the event exists, then return event details to you and ask if any changes are needed. (Tool: calendar.read_calendar and request_user_input)
8) Fallbacks: If I cannot find a relevant email, I will ask you to forward or paste the event details, or ask permission to web_search for public event pages. (Tools: request_user_input, web_search)
Notes I will keep throughout: a running scratch pad of emails searched, email IDs read, extracted event fields (date/time/location), calendar conflict results, event ID after creation, and timestamps of actions.
Next immediate action I recommend: May I search your email for "company dinner"/"yearly company dinner" now to find the message with the event details? Also, do you have a preference for how many days before to set the reminder (default suggestion: 7 days)?